People usually use Google Drive as the way to ensure the access to their documents from any device at any moment. Yet, there is another important mission that Google Drive can accomplish: expand the storage space for user’s data. The hard drive volume is limited on any computer, so it makes sense to find where to keep the largest files. Otherwise, the machine might experience a significant drop in performance due to the decrease of free space. The most popular solution among Mac owners is iCloud, but it only offers 5GB of free space. How about other possible places to keep personal information? Right, it is famous Google Drive. The main problem is it may automatically create a duplicate of specific file or folder for no apparent cause. Or imagine the situation when you need to transfer multiple files from one computer to another via Google Drive (for example, when changing ownership). On the one hand, it still makes sense to keep items on Google Drive as Mac’s disk space frees up. On the other hand, you should check the drive regularly to detect and delete clones. It is not that easy to scan Google Drive unless you have a third-party application.
It is ridiculous to wait until the Google Drive gets full and put the files back on your Mac’s hard drive. Is it possible to leave personal files you still consider important on Google Drive without having their duplicates spread everywhere? The guide is meant to give you the answers!
How to Get Rid of Duplicates in Google Drive in Two Stages
When users notice too many files or folders with same name on their Google Drive, they recognize that is a problem, which prevents them from storing more. The primary question then is, “Do I need an extra tool to erase multiple copies of files and folders?” Right, you can clear the space on Google Drive with the special software as doing it annually may be rather time-consuming and boring. Syncing your Apple computer with the personal Google Drive account is the first thing to do if you are ready to handle duplicates. The smartest way is to detect and merge duplicate items to get rid of them altogether.
Most Mac owners start the cleaning procedure without looking for shortcuts. Right, the easy way out might cost a bit of money, but the result is just what you expect. Anyway, to get rid of the duplicate items manually, you will have first to detect them properly and then erase them one-by-one as it is impossible to delete the pack of supplicates at once. Some clones may be on the surface. To find the rest of the sneaky ones, it is important to dig deeper and at least have an idea of what sort of copied files you may have. The false duplicates also count. Those are the items that are almost identical and do not make any sense. Look for the similar images and documents.
Set up Google Drive App on Your Mac’s Desktop
- Download Google Drive Desktop app.
- Launch the application via the Desktop/Start Screen shortcut. Use an icon in the Notification Area of the Taskbar to launch the software whenever you want by choosing the “Open Google Drive folder” feature.
- Now a user has access to all Google Drive items.
Check for Clones from Google Drive Local Folder
As it was mentioned above, you can waste hours on depicting dupes on your own. It is important to give your best guess: which folders may contain most of the copies? Common, you can make the process much easier!
To get the most accurate and fastest results, it is impossible to avoid third-party cleaner installation. Only such type of software can find the copies of any kind:
- Google docs;
- Google spreadsheets;
- Google presentations;
It allows scanning cloud folders with the speed of light instead of trying to guess the names of possible copycats. In the end, the tool will show the entire list of suspected dupes to make sure nothing important is going to be erased. Check the list and decide which files should go and which should stay.
Here is a step-by-step instruction:
- Install the third-party cleaning tool of your choice. Make sure it has a duplicate finder feature. Sometimes, it is better to pay for the full version to get extra options like that.
- Add the Google Drive folder to check it. Apply the list box to pick the target folder.
- After selecting the folder, decide on a scan type – All Files or Customer. Experts recommend selecting Recommended: Custom > Documents.
- Push the Scan Now button or its analogy and be patient – it may take some time!
- Choose the files that should be deleted once you see the list of results.
In any case, experts recommend having at least one backup of data (e.g., Mac’s Time Machine) to ensure the safety of personal information.
How to Avoid Creating Duplicates in Google Drive?
An easy way to prevent photos and other types of files from being cloned on Google Drive is to check what you upload. Each time you upload any sort of files to Google Drive, compare images, movies, docs, and other types of files to the ones already stored in the system. The thing is a user may skip a dupe unintentionally. It happens especially often with the files after editing. In order to never face an issue, detect and eliminate duplicates regularly.
Google increased Drive quota some time ago, but it is still not enough to keep all user’s items. Some of them are too large (e.g., HD movies and high-resolution images from the camera). What you should know before you get disappointed with how fast your free space may be gone is that it is comparatively simple to reclaim a substantial amount of Google Drive storage. Sometimes, it is enough to eliminate the duplicates.
Without knowing the causes, it is impossible to understand the effects. Thus, keep in mind that the main reasons for the clones to appear are:
- Uploading too many files at a time.
- Forgetting to rename the items.
- Renaming the file but still creating its copy as the user does not make any edits.
- Uploading duplicate content by people who share the same Google Drive with you.
Synchronization is a popular way to keep away from the duplicates on Google Drive.
- To launch this process frequently, put a tick in the checkbox titled “Start Google Drive on system startup”. You may find this option on the System Settings menu of the Advanced tab.
- Launch the Preferences dialog box by right-clicking on the system tray icon.
- Pick the Overflow icon. End up with the Preferences options.
How to Edit in Google Drive without Making Duplicates?
Once you edit the shared files, you risk facing their duplicates in the Google Drive location. Each time a user launches a doc in Drive and chooses “Save as Google Docs” feature, another file will be developed. Both the original doc and the one you used to change will remain in the storage. As long as the user applies only the Google Docs version, no clones will show up. If the dupes still appear, display the list of files and highlight the clones with the help of color or add-on. It mostly refers to the Google spreadsheet where duplicates of cells and entire columns is not a rare phenomenon.
Once again, a Mac owner can store whatever he/she needs in Google Drive without facing troubles with dupes thanks to the effective third-party cleaners. Choose your application wisely based on how well it detects the clones of all types and sizes.